Advice for backing up your Macs

My wife asked me today if I could give a colleague some advice for how to backup a bunch of Macs. I’ll share my advice for you here. Over the past two decades I’ve used so many different backup systems and software and hardware combinations, I can’t even count them all. So this begs the question, what do I do at home?

I use the TimeMachine software built into Leopard (and newer) OSX. I use a locally connected USB2. A Firewire drive would also be good. Here is a drive that I like because it has lots of capacity, reasonably affordable, compact, and runs quietly.

Fantom GreenDrive Pro 2TB eSATA and USB 2.0 7200RPM 32MB External Hard Drive

Another that’s half the capacity, but cheaper:

Fantom GreenDrive 1TB USB 2.0 and eSATA External Hard Drive

Now, for home use a 2TB drive is probably enough for all your computers. At first I networked them all together to use just one drive on one of my computers shared to all the others so that all the backups were on the one big drive. I later decided that every computer should have it’s own drive for backups. Why? A few reasons:

1. To conserve electricity. When you are using the computer is when the backup snapshots should be taken and archived. When the computer is asleep, may not respond over the network depending on how it’s set up, meaning you need to keep that host machine powered up all the time wasting electricity.
2. Each computer does its backups when they get used, and in the idle time before they fall asleep again. It works much better for me this way.
3. Immediate restores. Having a local drive on each computer makes restoration super fast. It’s not like a network or tape backup where you need to wait for your data to transfer back on to your hard drive to begin using it.

It’s easy to set up Time Machine. Connect the drive, open “Time Machine Preferences” and select the drive.

I re-initialized mine using the disk utility first so that it had a journaled MacOS filesystem on it instead of the default FAT partitioning that comes from the factory.

One really nice thing about Time Machine is that you can easily revert to a prior point in time in the event you accidentally mess something up, get a virus, or whatever. It’s about the easiest tool I’ve ever used. it automatically rotates backups hourly, daily, weekly, etc and deletes old backups automatically to make room for new ones. It’s totally automatic whereas with other tools you need to set that all up yourself.

This sort of local backup does not help if your house or office gets burglarized or burns down because you lose both the primary and backup copy of the data.

Another option is to use JungleDisk to back your data up to the cloud. That has the advantage of only paying for the storage you actually use, the backups are off site, so if you have theft or fire, you can still restore, potentially somewhere else. A disadvantage is that it requires adequate internet connectivity. Your upload speed needs to be fast enough to accommodate all of the data you produce within each backup interval. If your network is already constrained on available bandwidth, running backups over it could potentially aggravate matters. In short, if you have a big fat internet connection, then use JungleDisk.